New Years eve Party 2017 Event Planning

9pm-1am, 200 people, DJ, Dancing, Food

Chaired by Jim S.

 

All quote requests through eventective website @ https://www.eventective.com/palm-coast-fl/party-reunions.html

 

Event Description for quote requests:

New Years Eve party for alcoholics anonymous.  200 people.  9pm to 1am.  We would like to bring in a DJ, do you have sound system, if not we have our own. With 200 people is there room for a dance floor?  Can we bring in our own caterer?  Can he use your kitchen?  Can we decorate?

 

Channel Side

Want $5000 - Too Much.

 

Hilton Garden Inn Palm Coast Town Center

Won't take more then 100 people.

 

Hammock Beach Resort

Capacity 550 people

Catering from $15-$400/person - Requested $15-$25

Requested 7pm-1pm – time for set up and take down

Waiting for reply

 

Italian American Social Club

Not Available, Their having their own New Years Party.

 

Elks Club

Not Available, Their having their own New Years Party.

 

Portuguese American Club

Not Available, Their having their own New Years Party.

 

VFW

Not Available, Their having their own New Years Party.

 

Cypress Knoll Golf and Country Club

Capacity unknown, not indicated.

Catering from $15-$400/person - Requested $15-$25

Requested 7pm-1pm – time for set up and take down

Waiting for reply

 

Grand Haven Golf Club

Capacity only 150 people

No quote requested

 

Grand Haven Golf Club

Capacity only 150 people

No quote requested

 

The Island Grille

Capacity only 50 people

No quote requested

 

Hammock Dunes Club

Capacity only 130 people

No quote requested

 


 

2016 News Year Eve Party Summary

Hosted by the New Beginning Group

8pm – 1am

 

114 of 200 tickets sold @ $10 each.

91 tickets collected at door.

 

 $1140 Ticket Sales

-$598 Catering - Catering was by Eddy at $6.50 plate.

-$300 DJ

-$100 Church – Saint Thomas, capacity 220 per fire marshal

-$120 drinks, Coffee, Creamer, Sugar, Equal, etc…

-$22 decorations

_____________ 

 0 Left over

 

Went very well, though ticket sales fell short of expectation.

 

Food venue was finger food (Party Food).  It was prepared in the kitchen and brought out continually throughout most of the night.  (This was not a Dinner Event.)

 

DJ was good though was not receptive to requests.

 

Spent 1.5 hours setting up that afternoon and 1 hour clean up afterwards.

 

Lessons Learned:

Should start party later, like 9pm.  Most people arrived early and left around an hour before midnight.

Start selling tickets earlier.  Started selling tickets only a few weeks before the event.

Get a chair for the event sooner.